(a) For every notarial act, the notary shall record in the journal at the time of notarization at least the following:
(1) the date and time of day of the notarial act;
(2) the type of notarial act;
(3) the type, title, or a description of the document or proceeding;
(4) the signature, printed name, and address of each principal;
(5) the evidence of identity of each principal, in the form of either: a statement that the person is “personally known” to the notary; a notation of the type of identification document, its issuing agency, its serial or identification number, and its date of issuance or expiration; or the signature, printed name and address of each credible witness swearing or affirming to the person’s identity, and, for credible witness swearing or affirming to the person’s identity, and, for credible witnesses who are not personally known to the notary, a description of identification documents relied on by the notary;
(6) the fee, if any, charged for the notarial act.
(b) A notary shall not record a social security or credit card number in the journal, unless such number is used as a serial or identification number for a identification document relied upon by the notary for identification purposes.
(c) A notary shall record in the journal the circumstances for not completing a notarial act.
(d) As required in section 31.0337(a), a notary shall record in the journal the circumstances of any request to inspect or copy an entry in the journal, including the requester’s name, address, signature, and evidence of identity. The reasons for refusal to allow inspection or copying of a journal entry shall also be recorded.History: 2008, PL 30-18.