Chapter 01 - Shortfall Rectification Program

2.0101 Findings.


(a) The American Samoa government is recovering slowly and surely but not to the extent that we can forego entirely the administrative and financial controls which we have instituted earlier this year. As a matter of policy, the Executive Branch win continue to exercise frugality in the management of its affairs until the government financial situation and the local economy have stabilized and long term solutions to our financial management system have been implemented.

(b) Accordingly, by the authority vested in the Governor of American Samoa by the revised constitution and laws of American Samoa, it is ordered that the provisions set out in this chapter shall be followed.

2.0102 Government work week.


The government will operate the normal 5-day work week with all employees working 40 hours regular time.

2.0103 Reorganizations.


Proposed reorganizations win be deferred pending review of the management report of the Department of the Interior, unless there are extraordinary circumstances requiring earlier action. In an cases, reorganization requests win be carefully and jointly screened by the director of program planning and budget development and director of manpower resources before the requests are presented with their recommendations to the Governor for approval.

2.0104 Step increments.


(a) Employees who were otherwise entitled to salary step increments in fiscal year 1983 but for Executive Order No.2-1983 and Executive Order No. 6-1983 will receive them effective October 9, 1983. There win be no retroactive payments. In addition, those employees will receive their entitlement to salary step increments in fiscal year 1984 as of their regular anniversary dates.

(b) Employees who received salary step increments in fiscal year 1983 will receive their entitlement to another salary step increment in fiscal year 1984 as of June 30, 1984. This date will also become their regular anniversary date.

2.0105 Reclassifications and promotions.


Reclassifications and promotions will be processed according to normal personnel procedures. Approval will be based on the merits of each case and be contingent upon the availability of funding. There will be no retroactive payments.

2.0106 Hiring.


Hiring will be processed according to normal personnel procedures. The establishment of any new position and the filling of any vacant budgeted position requires a separate, written justification accompanying the position action request, form 48 and certification request, form 35, and must be sent to the director of program planning and budget development for approval before referral to the director of manpower resources.

2.0107 Other cost containment measures.


Other cost containment measures are:

(1) department, office and other agency heads maintaining inventories are directed to reduce inventories to and maintain them at realistic levels as jointly determined by the respective agency head, director of program planning and budget development, and director of administrative services;

(2) department, office and other agency heads are directed to identify and sell or otherwise legally dispose of surplus or excess property;

(3) travel is restricted to essential purposes, and must be approved by the director of program planning and budget development and director of administrative services, subject to final appeal to the Governor or his designee;

(4) department, office and other agency heads are directed to postpone the purchase of nonessential equipment and supplies until the third quarter of fiscal year 1984 unless sooner authorized by the Governor;

(5) The CIP and procurement review committee is directed to evaluate all current capital improvement projects and, no later than November 30, 1983 and at such other times as the Governor may direct, report and recommend to the Governor for final decision on projects to be continued, activated, cancelled, or reprogrammed.

2.0108 Collection of accounts receivable and taxes.


(a) The director of administrative services and the heads of all other revenue generating agencies are directed to increase efforts including appropriate legal remedies with the attorney general's assistance, to collect outstanding accounts receivable for goods and services provided by the government.

(b) The tax manager is directed to increase efforts through audits and other means, including appropriate legal remedies with the attorney general's assistance, to collect income and related taxes now and hereafter due.

(c) The director of port administration is directed to collect excise taxes on the importation of petroleum products within 30 days after the offloading of each shipment into onshore storage facilities.

2.0109 Electric power rates and charges.


Electric power rates and charges must be structured and from time to time restructured so that total revenues generated are sufficient to cover operating expenses. The rates must encourage conservation rather than consumption of electric power. The executive director of the American Samoa Power Authority and the chairman of the board of directors of the Authority are directed to implement this order.

2.0110 Implementation.


The director of administrative services will report weekly to the Governor on cash collections and disbursements, as well as other useful financial data. The director of program planning and budget development will report monthly to the Governor on expenditures and revenue collections compared to the approved budget and proposed programs, as well as other fiscal policy matters. The director of development planning will report monthly to the Governor on the state of the local economy and how it may affect public finances.