Chapter 06 - Incentive and Tenure Awards

Chapter 06 - Incentive and Tenure Awards

4.0601 Purpose of incentive awards.


It is the policy of ASG to provide a method which affords recognition of exceptional skills, resourcefulness, or exceptional acts of employees. The purpose of the incentive awards program, therefore, is to provide a device by which recognition may be afforded an employee or a group of employees who make suggestions which, when adopted, will save time and/or materials for the government, thus reducing costs, and to provide recognition of employees who perform special acts or services in the public interest which reflect favorably on the image and reputation of the ASG.

4.0602 Budgeting-Incentive awards committee- Award-approval authority.


(a) It is the responsibility of the director of the planning and budget office to budget annually a specified fund for payments of cash awards under the program.

(b) It is the responsibility of a representative committee, known as the incentive awards committee and consisting of at least 3 but not more than 5 members appointed by the Governor, to serve on a rotating basis to:

(1) investigate and evaluate contributions for improving government program operations, as well as other incentive award proposals, and to recommend their approval or disapproval to higher authority on the basis of a simple majority opinion;

(2) encourage supervisors and their subordinates to participate in improving the efficiency and economy of government operations.

(c) It is the responsibility of the chairman of the incentive awards committee, who is a member of the office manpower resources staff, to:

(1) receive and review proposals and nominations for clarity and merit, prior to acceptance by the incentive awards committee for evaluation and subsequent authorized action;

(2) develop ways and means of stimulating interest and participation in the incentive awards program on the part of both employees and management.

(d) Authority for final approval of all cash awards shall rest with the Governor, provided the director, office of planning and budget, certifies that funds are available for payment of awards. The Governor may delegate this authority to a key member of his immediate staff.

4.0603 Suggestions award.


An employee is eligible to be considered for a cash award by presenting to the chairman of the incentive awards committee, in writing, his suggestion for improvement of government operations.

4.0604 Superior performance award.


A cash award may be made when a career service employee's or contract specialist's performance over a 6-month period substantially surpasses the normal requirements of his position or he performs a special assignment in above average manner without adversely affecting his regular work, provided he is nominated in writing, within 6 months of the period of performance in question, by an appropriate supervisor, and such nomination is endorsed and submitted to the chairman of the incentive awards committee by the head of the employee's department.

4.0605 Special act or service award.


A special act or service may be contributed during an emergency, in connection with a special program or activity, or by creative efforts important to administration, science, or research and characterized as a nonrecurring situation. Any employee is eligible to be considered for a special act or service cash award, provided he meets the criteria described in this section and he is nominated not more than 6 months after the completion of the special act or services concerned, in writing, and such nomination is endorsed and submitted to the chairman of the incentive awards committee by the head of the employee's department.

4.0606 Group awards.


When a contribution has been made by more than one employee or by a group of employees, all who have contributed, including supervisors, may share equally or proportionately in the group cash award; however, the total amount of the award is as if made to an individual. Where individual shares of such group cash awards appear inappropriate, the incentive awards committee shall determine the amount of the award.

4.0607 Tenure award.


Effective on and after 6 Jan 80, employees who are awarded service certificates will also receive a tenure award in cash as follows:

(1) Twenty-year certificate, $500;

(2) Thirty-year certificate, $750;

(3) Forty-year certificate, $1,000;

(4) Retirement certificate, $100.