Chapter 21 - Definitions

Chapter 21 - Definitions

4.2101 Applicability of definitions.

The definitions set out in this chapter apply throughout these regulations, unless the context clearly indicates another meaning.

4.2102 Abandonment of position.

"Abandonment of position" means failure of an employee to report for duty or to return from leave for five or more consecutive work days.

4.2103 Accrued leave.

"Accrued leave” means leave earned by an employee during the current calendar year that is unused at any given time during that calendar year.

4.2104 Accumulated leave.

"Accumulated leave" means unused leave remaining to the credit of an employee at the beginning of a new calendar year.

4.2105 Acting appointment.

"Acting appointment" means a temporary appointment made to a supervisory or managerial position.

4.2107 Agency.

"Agency" refers to ASPA.

4.2108 Annual leave.

"Annual leave" means authorized absence from duty with pay to allow employees a vacation period for rest and relaxation and to provide time off for personal and emergency purposes. The use of annual leave must be officially authorized prior to being taken.

4.2109 Appeal.

"Appeal" means a response by an individual to action taken against him or her. The right of appeal ex tends to such actions as classification decisions, disciplinary actions, actions of alleged discrimination, and such other actions as provided for in these regulations.

4.2110 Appointing authority.

"Appointing authority" means the person lawfully authorized to make appointments. The appointing authority for ASPA is the Executive Director.

4.21100 Position description.

"Apprenticeship” means a comprehensive program for training the learner toward a specialized trade or craft under the full responsibility of the employer and on a long-term basis. It includes thorough instruction in the principles and practices of the particular trade or craft as well as in academic and related subjects.

4.21101 Post-training.

"Areas of training" is a term used to include the training activities for certain classes of positions, such as clerical, skilled trades, and professional, and for programs of training such as orientation, supervision, and safety.

4.21102 Preassignment training.

"ASG" means the American Samoa Government, as does "the government".

4.21103 Preemployment training.

"ASPA" means the American Samoa Power Authority, as does "the agency".

4.21104 Preference eligible.

"Assembled examination” means an examination for which applicants are required to assemble or be physically present at an appointed time and place.

4.21105 Premium payment.

"Basic salary rate” means the dollar amount of the step of the salary range to which the employee is entitled, before any deduction, and exclusive of additional compensation of any kind.

4.21106 Probationary period.

"Basic training", as part of induction, means the fundamental or essential training required for a position.

4.21107 Program.

"Board" means the Board of Directors of the American Samoa Power Authority.

4.21108 Promotion.

"Bumping" means the replacement of an incumbent subject to reduction-in-force by another employee who has greater seniority.

4.21109 Public administration.

"Career service” means that system of personnel administration based on merit principles which provides for the attraction, selection, and retention of the best-qualified persons for permanent employment. Entry is normally through competitive examination, and formalized channels of advancement and training are provided. Career service covers all employees of ASPA except con tract specialists.

4.2111 Apprenticeship.

"Certificate of eligibles" means the official document from which eligibles are considered for employment.

4.21110 Rating.

"Certification” means the process by which the names of qualified eligibles are determined.

4.21111 Reassignment.

"Chairman of the Board” refers to the Chair- man of the Board of Directors of ASPA.

4.21112 Reduction-in-force.

"Class" means the identification of a position or a group of positions sufficiently similar in duties so that the same requirements of training, experience, or skill and the same title, examination, and salary range may be applied.

4.21113 Reduction in salary.

"Compensatory time" means time off in lieu of cash payment for over-time.

4.21114 Refresher training.

"Competitive personnel action" means a type of personnel action which can be effected only if applicable competitive procedures, i.e., those governing advertising and examining, have taken place.

4.21115 Register.

"Conference leadership" means the art of planning, leading, guiding, and directing a conference.

4.21116 Reinstatement.

"Conflict of interest" means a situation in which an employee's private interests, usually of an economic nature, conflict, or raise a reasonable question of conflict, with his or her public duties and responsibilities. The potential conflict is of concern whether it is real or apparent.

4.21117 Related training.

"Contagious disease” means a disease requiring isolation of the patient, quarantine, or restriction of movement, as prescribed by health authorities.

4.21118 Remedial training.

"Contract specialist" means a person who has entered into an agreement with ASPA to perform specified duties and responsibilities for a specific period of time, who is not in the ASPA career service.

4.21119 Resignation.

"Cooperative education plan” means training in which trainees alternate between periods of formal instruction in educational institutions and guided learning on the job through work experience related to the formal instruction.

4.2112 Areas of training.

"Course of study" means a training plan having a series of instructional units which have been developed to accomplish a specific training objective.

4.21120 Resources.

"Demotion" means change of an employee from a position in one class to a position in another class having a lower salary range.

4.21121 Retraining.

"Department" means a division of ASPA headed by a manager appointed by the Executive Director.

4.21122 Reversion.

"Desirable qualifications" means the levels of education and/or experience deemed desirable or preferable for admission to the examination in lieu of or above and beyond fixed minimum qualifications.

4.21123 Salary range.

"Detail" means the temporary assignment of an employee to a different position for a specified period with the employee returning to his or her regular duties at the end of the detail. Technically, a position is not "filled” by a detail, as the employee continues to hold the position from which detailed.

4.21124 Screening committee.

"Director" means the Executive Director of ASPA.

4.21125 Selecting authority.

"Disabled veteran” means an individual who has served on active duty in the armed forces of the United States, and has established the present existence of a service-connected disability or is receiving compensation, disability retirement benefits, or pension because of a public statute administered by the Veterans' Administration or a military department of the United States.

4.21126 Selective certification.

"Dismissal" means the termination of employment of a permanent employee for cause of or of a probationary employee as specified in this article.

4.21127 Seminar.

"Education” means the formal impartation or acquisition of knowledge, skill, or discipline of mind.

4.21128 Sick leave.

"Educational counseling" means the act of conferring with a person for the purpose of aiding him or her in making choices and adjustments relating to schools, course, curriculum, and study.

4.21129 Skill training.

"Elevation” means restoration of an employee to the higher classification, with permanent status, which he or she had prior to having been granted a voluntary demotion.

4.2113 ASG.

"Eligible" means an applicant whose name is on a register of persons who have qualified for a particular class of positions.

4.21130 Standard workday.

"Emergency appointment" means an appointment to a position pending the establishment of a register for that class or for emergency reasons, not to exceed 30 calendar days unless ex tended as provided by these regulations.

4.21131 Standard workweek.

"Employee” means any individual employed by ASPA under the authority of the Executive Director.

4.21132 Supervisor.

"Employee development" means all planned, supervised experience, training, and/or education that enhances the individual's usefulness as an employee, and promotes his or her work- life growth.

4.21133 Suspension.

"Employee relations" means the contacts and relationships between management and the employees in an organization.

4.21134 Temporary employment.

"Executive development" means a plan for the creation of career executives through the systematic development of outstanding employees.

4.21135 Termination.

"First-line supervision" means that level of supervision directly over the rank-and-file or nonsupervisory employees and forming the starting point upward for the direct line of authority and communications to top management.

4.21136 Training aids.

"Followup training" means attention given to employees after initial training to ensure and facilitate their application of new skills and information.

4.21137 Training committee.

"Full biweekly pay period" means as follows: An employee shall be considered, for leave purposes, to have been employed for a full biweekly pay period if he or she has been in a pay status, or a combination of pay status and nonpay status, during all of the days within such period, exclusive of holidays and all non- work days established by the Governor.

4.21138 Training Plan.

"Full-time employment" means regularly scheduled employment requiring an average of 40 hours of work per week. However, for certification from a register, work between 32 and 40 hours per week shall be considered full time.

4.21139 Training policy.

"Grievance" means an employee's expressed feeling of dissatisfaction with aspects of his or her working conditions and working relationships which are outside his or her control. A grievance is not an appeal.

4.2114 ASPA.

"Holidays" means days set aside to celebrate a religious, state, or other even t for which ASPA employees receive time off with pay. Holidays are established by law or are designated by the Governor.

4.21140 Training timetable.

"Human relations" means the integration of manpower into an effective operational system. Effective conduct of human relations is based upon good communications, which is transmitting an idea so as to make it understood and motivating the recipient to take the right action. The will to do things is generated by people and without this no productive operation is possible.

4.21141 Transfer.

"Human relations training" means the development of those techniques, habits, skills, and attitudes that will enable individuals to supervise and work effectively with others.

4.21142 Trial service period.

"Incentive awards" means recognition for employees who demonstrate exceptional resourcefulness of skills or perform exceptional acts.

4.21143 Tuition.

"Induction training" means in-service training to familiarize an employee with a new assignment, including policies, procedures and other matters affecting conditions of work and safety precautions, performance standards, and other details.

4.21144 Unassembled examination.

"In-service training" means training provided by ASPA for its employees in order to increase their effectiveness in present assignments or to prepare for future assignments using the resources and facilities within the agency and/or within the jurisdiction of the territorial government. The term "staff development" is also used

4.21145 Veteran.

"Institute" is sometimes applied to full-time training programs ranging in duration from a few days to several weeks, utilizing various training methods, and dealing with a limited or specific subject.

4.21146 Work simplification.

"Internship" means a position or assignment that gives an employee planned work experience as part of a training program, which emphasizes the application of theories, principles, and techniques to operating situations.

4.2115 Assembled examination.

"Intervening salary steps" means all increment steps in a salary range except the lowest and highest.

4.2116 Basic salary rate.

"Job analysis" means:

(1) The process of breaking down a position, duty, or task into component parts including what is done, how it is done, and skills and knowledge needed. The technique is used in many phases of management, such as training, placement, classification, and work simplification;

(2) The resulting statement of information:

(3) In personnel administration, a complete analysis of all of the job positions in an establishment for the purpose of learning their requirements in terms of ability, and their relationships to each other and to the establishment. It may be, for example, the basis for a program of job evaluation.

4.2117 Basic training.

"Job code" means an eight-digit code designating a class in terms of its status, salary structure to which assigned, grade level, and job family.

4.2118 Board.

"Job cost" means the cost arrived at by method of cost accounting which collects charges for material, labor and allocated overhead in the production of a specific order or a finished unit or units.

4.2119 Bumping.

"Job evaluation" means a comprehensive determination of the relative worth and importance of all the jobs and positions in an establishment. A typical procedure involves the assignment of values to various job skills and characteristics, and a totaling of these values for each job on the basis of a job analysis. A job evaluation program may be for the purpose of setting wage scales, for determining promotion requirements, for establishing incentives, etc.

4.2120 Career service.

"Job family" means a group of related series of classes of positions such as clerical, personnel, engineering, or education, etc.

4.2121 Certificate of eligibles.

"Job rotation" means the procedure of moving workers systematically from their jobs to related jobs as a means of broadening their experience and developing versatility, sometimes called "cross-training".

4.2122 Certification.

"Job standard" means the level of performance of a given job taken as a basis of comparison.

4.2123 Chairman of the Board.

"Journeyman" means an individual who has served a formal apprenticeship or has gained substantially equivalent experience over a period of years, during which time he or she has acquired a comprehensive knowledge and high degree of skill in one or more of the recognized trades.

4.2124 Class.

"Leave without pay" means authorized absence from duty without compensation, exclusive of suspension or absence without leave (AWOL).

4.2125 Compensatory time.

"Leave with pay" means authorized absence from duty with compensation.

4.2126 Competitive personnel action.

"Leave year" means the period beginning with the first day of the first complete pay period in any calendar year and ending with the day immediately before the first day of the first complete pay period in the following calendar year.

4.2127 Conference leadership.

"Lecture" means a method of teaching in which the instructor gives an oral presentation of subject matter, with little or no participation by trainees.

4.2128 Conflict of interest.

"Line", in a private or public business organization, means the chain of direct command and operational responsibility, as distinguished from "staff".

4.2129 Contagious disease.

"Line responsibility" means the ultimate responsibility for effective and efficient performance. This responsibility includes the following functions: making executive decisions: planning, supervising, and testing operations: conducting inspections: maintaining discipline and training employees.

4.2130 Contract specialist.

"Management" refers to the processes of planning, direction, and control. One managerial function is that of planning, of establishing group or team policies, objectives and programs for the future. A second is organizing the assignment of specialized responsibilities to various departments and levels throughout the entire work team, thus facilitating cooperation and the effective utilization of human and other resources. A third function is usually described as control. Guides and indicators are created to facilitate a continuing check on operations. Through these controls, managers see that what is being done corresponds to objectives and assignments.

4.2131 Cooperative education plan.

"Manpower" means the number of men and women available for productive employment.

4.2132 Course of study.

"Maternity leave" means approved absence because of incapacitation related to pregnancy and confinement. It is chargeable to sick leave or any combination of sick leave, annual leave, and leave without pay, in the order given.

4.2133 Demotion.

"Medical certificate” means a written statement, signed by a registered practicing physician or other practitioner, certifying to the incapacitation, examination, treatment, or the period of disability of an employee while he or she was undergoing professional treatment.

4.2134 Department.

"Minimum qualifications" means the training, experience and other qualifications established for a given class and required of an applicant for admission to the examination for that class.

4.2135 Desirable qualifications.

"Morale" is not a single concept; rather, it is a shorthand expression covering a number of factors such as recognition, credit, security, sense of belonging, opportunity, etc., that may together produce a particular atmosphere among the employees in an organization. It is closely interrelated with a number of incentives which management uses for the employees.

4.2136 Detail.

"Motion study" means the study of body motions used in performing an operation, with thought toward improving the operation by eliminating unnecessary motions and simplifying the necessary motions, so that maximum efficiency is realized.

4.2137 Director.

"Motivation” is applied to an inner urge that moves a person to action, and also to a contemplated result, the desire for which moves the person.

4.2138 Disabled veteran.

"Noncompetitive personnel action” means a type of personnel action which does not require a qualified employee to formally compete with others in order for the personnel action to be effected.

4.2139 Dismissal.

"Nonstandard workweek" means irregular or indeterminate hours worked by employees, the nature of whose duties commonly or frequently preclude successful job completion in standard workweeks over a prolonged period.

4.2140 Education.

"Off-site training" means in-service training given to an employee outside their actual work area; for example, classroom training.

4.2141 Educational counseling.

"On-the-job training" means in-service training given to an employee within the work area while doing productive work.

4.2142 Elevation.

"Orientation training", as part of induction, means in-service training designed to assist workers to adapt themselves as quickly as possible to their job environment, to acquire satisfactory attitudes, and to become familiar with the organization in which they work.

4.2143 Eligible.

"Out-service training" means training provided by an agency for its employees in order to increase their effectiveness in their present assignments, or to prepare for future assignments, using resources and facilities outside of ASPA or the jurisdiction of the ASG.

4.2144 Emergency appointment.

"Overtime" means work performed in excess of 40 hours per week for employees with a regular workweek.

4.2145 Employee.

"Part-time employment" means work of regularly less than 40 hours per week. However, for certification from registers, work of less than 32 hours per week shall be considered as part-time.

4.2146 Employee development.

"Pay adjustment" means a change in the rate of compensation due to revision of the salary schedules of ASPA or for reasons not covered elsewhere.

4.2147 Employee relations.

"Performance rating" means the formal process of evaluating some or all of the individuals who make up the work team and perform the work, in respect to the quality and quantity of the work performed by them. In some cases, it is called employee merit, service, or efficiency rating.

4.2148 Executive development.

"Performance standard” means the measure of the performance necessary to meet the needs of the operational system.

4.2149 First-line supervision.

"Periodic increment date” means the date established in accordance with the merit system rule on which an employee is entitled to the next salary step increment within his or her range as stated in the compensation plan.

4.2150 Followup training.

"Permanent employee” means an employee appointed in a career service position who has successfully completed a probationary period.

4.2151 Full biweekly pay period.

"Personnel management" means:

(A) the utilization of human resources by management for the accomplishment of the objective of the organization:

(B) the branch of business management concerned with the administration and direction of all of the relations between an organization and its employees including the recruiting of new employees, training, testing, promoting, and supervising employees, etc., as well as the administration of all personnel relations.

4.2152 Full-time employment.

"Position" means a group of duties and responsibilities. A position may be filled or vacant, full time or part time, temporary or permanent. Positions are in the career service.

4.2153 Grievance.

"Position description” means a written description of each group of duties and responsibilities constituting a position.

4.2154 Holidays.

"Post-training" means training given after entering a position. The training given before entering is called preemployment training.

4.2155 Human relations.

"Preassignment training" means in-service training given before an employee is assigned to a specific job.

4.2156 Human relations training.

"Preemployment training" means the training given to employees prior to coming into service.

4.2157 Incentive awards.

"Preference eligible” means a U.S. citizen or a U.S. national of American Samoan ancestry who is a veteran as defined in these regulations; a disabled veteran as defined in these regulations; or the unremarried widow of a veteran.

4.2158 Induction training.

"Premium payment" means wage payment over and above the basic salary rate for extraordinary conditions of employment, such as overtime and special tours of duty.

4.2159 In-service training.

"Probationary period” means the trial period of employment following certification and appointment to, or reemployment in, any position in the career service, including promotional positions.

4.2160 Institute.

"Program” means:

(1) A plan or scheme of administrative action designed for the accomplishment of a definite objective which is specific as to time-phasing of the work to be done and the means allocated for its accomplishment:

(2) For budget and accounting purposes, a complete plan of work or effort to accomplish a stated object.

4.2161 Internship.

"Promotion" means a change of an employee from a position in one class to a position in a class having a higher salary range.

4.2162 Intervening salary steps.

"Public administration” means the activities of government to accomplish public goals.

4.2163 Job analysis.

"Rating" means the act of classifying according to grade, class, rank, or other unit of measuring or evaluation.

4.2164 Job Code.

"Reassignment" means movement of an employee from one position to another position in the same class or grade or from one position to another position in a different class at the same grade.

4.2165 Job cost.

"Reduction-in-force" means a separation from service because of a lack of funds and/or work and/ or reorganization and without cause on the part of the employee.

4.2166 Job evaluation.

"Reduction in salary" means placement of an employee's salary at a lower step at the same or lower grade as a result of a disciplinary action.

4.2167 Job family.

"Refresher training” means training for employees who lack up-to-date information, habits, or skills in an occupation in which they have been previously trained.

4.2168 Job rotation.

"Register" means a list of eligible names established for employment or reemployment in a class.

4.2169 Job standard.

"Reinstatement" means appointment of an employee who has previously successfully completed his or her probationary period.

4.2170 Journeyman.

"Related training" means instruction which is related to the job and provides knowledge and information concerning theoretical and technical aspects of the job, such as properties of materials used, applied science, mathematics, and drawing.

4.2171 Leave without pay.

"Remedial training" means training given to employees for the purpose of correcting specific weaknesses in work performance.

4.2172 Leave with pay.

"Resignation" means a voluntary separation from employment.

4.2173 Leave year.

"Resources" is a term often used by management to describe these productive factors: labor, capital, and machinery. It includes personnel who do the work, and funds, equipment, and materials with which to work. The apportionment of available resources is a responsibility of the head of the organization.

4.2174 Lecture.

"Retraining" means training given an employee to bring him or her up to date on new developments, techniques, or procedures in his or her present job.

4.2175 Line.

"Reversion” means voluntary or involuntary movement of an employee during a six-month trial service period to the lower class which he or she held prior to his or her last promotion.

4.2176 Line responsibility.

"Salary range" means a sequence of minimum, intervening, and maximum dollar amounts assigned to a specific class.

4.2177 Management.

"Screening committee” consists of three ASPA or ASG employees or any combination thereof, who have been appointed by the Executive Director to objectively review applications for classes of positions classified at grade 9 and above for which no comprehensive written, oral, or performance examination exists. Members evaluate the experience and training recorded on an application against the minimum qualifications officially established for the class and rank the applicants in the order of best qualified.

4.2178 Manpower.

"Selecting authority" means the authority to select individuals for positions. Selecting authority differs from appointing authority in that the former can select individuals for employment but not offer them a position. The offer must come from the appointing authority in order to be official.

4.2179 Maternity leave.

"Selective certification” means the certification of eligibles possessing the special qualifications required for a specific position.

4.2180 Medical certificate.

"Seminar" means an advanced study group with selected members, each of whom investigates some aspects of a subject and reports thereon to the group, the members of which then discuss and evaluate the findings.

4.2181 Minimum qualifications.

"Sick leave" means absence from duty because of illness or other disability or exposure to contagious disease.

4.2182 Morale.

"Skill training" means development of a facile and well-integrated performance, usually associated with mechanical and motor responses, such as those used in typing, glassblowing, and swimming.

4.2183 Motion study.

"Standard workday" means an assigned eight- hour work period.

4.2184 Motivation.

"Standard workweek" means 40 hours divided into five regular assigned eight-hour days within a seven-day period.

4.2185 Noncompetitive personnel action.

"Supervisor" means any individual having substantial responsibility requiring the exercise of independent judgment who, on behalf of management, regularly participates in the performance of all or most of the following functions over at least three employees: promote, transfer, suspend, discharge, or adjudicate grievances of other employees.

4.2186 Nonstandard workweek.

"Suspension” means an enforced absence without pay for disciplinary purposes.

4.2187 Off-site training.

"Temporary employment" means employment. during the absence of a permanent employee on leave or for work done at a work- load peak and normally lasting for less than six months but not exceeding one year.

4.2188 On-the-job training.

"Termination” means separation from employment for reasons beyond the control of the employee.

4.2189 Orientation training.

"Training aids" means any material or device which facilitates learning, such as movies, slides, posters, booklets, view graphs, audio-visual aids, etc.

4.2190 Out-service training.

"Training committee” means a committee authorized to consider training problems and devise solutions, develop training policies, promote their acceptance, and advise management in the execution of those policies.

4.2191 Overtime.

"Training plan” means a method or scheme for obtaining a certain specific training objective, and containing the following information:

(1) Objective of the training;

(2) Who will be trained;

(3) Name of instructor;

(4) Schedule of meetings, etc.

(5) Outline of material to be presented;

(6) A plan for evaluating the effectiveness of the training.

4.2192 Part-time employment.

"Training policy" means a statement defining the objectives and the responsibilities for training, the relation between training staff and other staff and operating officials, and the general procedures for organizing, operating, and evaluating a training program.

4.2193 Pay adjustment.

"Training timetable" means a form which lists the various tasks in a given organization or unit, and shows for each employee the tasks:

(1) Which he or she can perform adequately;

(2) In which he or she is not to be trained during the period under consideration; and

(3) In which he or she is to be trained and the time by which this training is to be completed.

4.2194 Performance rating.

"Transfer" means movement of a permanent employee from a position in ASPA to a similar position in another agency of the American Samoa Government, or from a position in one department of ASPA to a similar position in another department, and shall be subject to r 4.21138-4.21146 whichever provision applies; e.g., promotion, reassignment, or demotion.

4.2195 Performance standard.

"Trial service period" means a six-month trial period of employment of a permanent employee beginning with the effective date of a promotion or demotion.

4.2196 Periodic increment date.

"Tuition” means payment of appropriated funds to outside agents or agencies for instructional services; the fee charged by an instructor or school for instruction. "Tuition” does not include fees collected for defrayment of other or incidental expenses, such as registration fees, laboratory fees, costs of books, or charge for space or utilities.

4.2197 Permanent employee.

"Unassembled examination" means an examination in which the education, training, and experience of applicants is rated as set forth in their applications.

4.2198 Personnel management.

"Veteran" means an individual who has served on active duty in the Armed Forces of the United States for a period of not less than 180 consecutive days, other than for training, and who has been separated from the Armed Forces under honorable conditions.

4.2199 Position.

"Work simplification” means a management technique for simplifying methods and procedures and eliminating waste of manpower, materials, equipment, and facilities. Process study, operation study, and layout study are phases of this subject.